Articles by Smart Recruit Online

4 Simple Ways for HR Teams to Modernise Their Workflows


The age of technology has arrived, whether or not you and your HR department are prepared for it. The modern business landscape enjoys the exponential pace at which technology evolves, but the cost of such rapid development is that many organizations end up quickly falling behind. This means that your competitors may be capitalising on more cost- and output-efficient methods to recruit new employees and oversee existing ones, leaving you in the dust.

In order to continue making your HR team’s workflows more efficient and attracting tech-savvy talent to your business, enlist some of the following strategies into your human resource management policy.

Migrate to the cloud

Intended to provide greater flexibility, security and collaboration solutions, cloud computing doesn’t just revitalise stagnant work processes—it entirely redefines the idea and execution of workflows.

Where previous iterations of information technology used localised hardware to bank information and run programs, the cloud lets HR teams share, secure and store company data via the internet. The implications for human resource departments, specifically, are immense: confidential information can be instantly updated across secure networks, allowing HR teams to work in separate workspaces—or in the comfort of their home offices. This heightened connectivity also means that smaller businesses looking to grow while driving down overhead costs can outsource some or all of their HR needs for quick access to remote talent around the world.

Many business tools and software providers have capitalized on cloud technology to deliver even better products to HR teams across the wide spectrum of businesses. Cloud recruiting software, for example, helps talent searchers streamline their process through a unified system, providing API functionality and analytics reports for each step of the recruitment process.

Consolidate Your Communications Methods

Whether you’re scheduling interviews with potential candidates or arranging internal meetings to discuss the next business quarter, effective communication is key for every human resource department to operate efficiently. Emerging communication technology, consequently, has become a driving engine in fostering greater engagement with other office technology and further innovations through collaboration.

You might use the same channels of communication—verbal, face-to-face, the written word, etc.—but new technology seeks to evolve the way that each of these channels is expressed at work. Take email, for example: what was once the primary form of written communication is now seen as overly formal and time-consuming. Email chains are a struggle to navigate and locate specific information, and adding or removing new members into the dialogue might mean they don’t have access to previous messaging. For quick, instant messaging, many HR teams have migrated to a chat and email hybrid approach, as chat messaging allows for faster response times and better facilitates dialogue from a multitude of voices.

New technology advances chat platforms and other forms of communication alike by ensuring that your tools properly integrate with your existing communication solutions—such as web conferencing and instant messaging—through a unified communications application. These types of services allow human resources departments to centralize their communication into designated channels, which helps ensure everyone is using the same platforms to share information and collaborate with one another.

Monitor Your Team’s Time

Time optimization and allocation are two aspects of human resources work that can make or break your department. If you’re a team leader, you need to know how your team spends their workday to ensure that your department is properly staffed and operating at maximum efficiency.

But how do you glimpse into each person’s work schedules without micromanaging or appearing overly invasive? Even the most dedicated employee might feel betrayed or belittled if they find you looking over their shoulder every day. Tracking technology, which pairs with each team member’s workflow, helps you discover the amount of time each of your resources dedicates to recruiting, onboarding, documenting paperwork, alleviating interpersonal conflicts and other HR-related tasks. Not only does this make time recording incredibly accurate, but it also relieves you and other business leaders from the burden of looking like an over-controlling boss.

From creating more accurate invoice statements for each client to generating allocation reports for upper management, tools such as time tracking software help you operationalize your human resources team to make the best use of your workday. Many of these programs offer integrations through web browser extensions and mobile-friendly applications to best tailor to the needs of your business.

Consider Smart Recruit Online

Offering support for both recruiters and on-site HR workforces, Smart Recruit Online helps businesses find and hire the best talent more efficiently. To see how SRO can improve your talent acquisition, campaign management, and candidate screening workflows, book a demo today or contact us online.

About the author:

 Leslie Park is an online content writer, providing insights for HR and recruiting teams at both enterprise and small business scales.

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