Spotlight on Hiring Automation
Danielle Meakin - 6 Comments - 29 Sep 2019

Did you know that over 98.8% of Fortune 500 companies use applicant tracking systems to ensure their hiring processes run smoothly? Hiring automation is the buzzword in talent acquisition that every business needs to know about.

Have you ever heard the saying, ‘work smarter and not harder’? Well, this is the processes that embodies that motto by giving companies the tools that they need to secure talent in competitive markets. Once upon a time, HR teams spent as long as 28 days hiring a new employee. That is a length of time that simply wont work in today’s markets, with top talent being snatched up in record time thanks to intelligent hiring systems.

So, what is hiring automation and how can it benefit your business? Keep reading to find out more.


Books in a Library Shelf

What is Hiring Automation?

Hiring automation is just one of the many methods that companies can adopt to streamline the employment process and bring in talent much quicker than ever before. This is a technique that at least 75% of hiring managers have adopted as it allows for efficient candidate processing, with money and time saving benefits amongst the many merits that are on offer.

The practice involves adding digital tracking and procedures into every element hiring, with the end goal being to fill positions quicker. Hiring can be a lengthy and manual process which takes up a lot of time and energy. By automating the following elements, you can benefit from being matched with the right candidates as soon as their applications are submitted.

Hiring automation aids recruitment in the following areas:

Job Advertising This is the first experience that a candidate has of your company, so the advertisement must be just right to grab attention and stand out.

Automation of the advertising process consists of creating digitally optimised adverts that are place directly where your ideal candidates will see them. Take job-listing website, Indeed for example. As the number one source of online job advertising, there are more than 3 million companies you use the service! When you harness the power of automated recruitment, this competition doesn’t need to intimidate you as a balance of skilled copywriting, algorithm know-how and keyword harnessing means you will still receive high results to your advertisements.

Candidates want to know about a role, understand the company, and have their questions answered within a job description which the elevated features of automated hiring can ensure.

Applicant Sorting and Monitoring Once you have secured the applications from top talent, automation software can fairly sort your responses so that top candidates stand out.

When processed manually, hiring managers only spend around six seconds looking at a CV which means there is a high chance of quality people slipping through the net. By automating the process, you can see your suitable applicants and start the process for interviewing before they are snapped up by anyone else.

No more lost opportunities. Hiring automation shows you who is best for your open vacancies based on criteria which is unique to a business.

Candidate Assessments Using tests to assess the suitability of a candidate is a common way to further vet them before interviews take place.

With automation software, you can incorporate these tests seamlessly and have a clear view of all results. This data can then be stored on the candidates HR file, if they are successfully chosen, and be used to form their own training records which lends itself to automation of wellbeing and development objectives. This highlights just one of the many examples of how digital transformation which departments can align.

Interview Management and Follow Ups When you are happy with the candidates that you want to take the next stage, automation software can manage the interview admin process.

Removing the need for HR professionals and hiring managers to spend lots of time manually setting up meetings, automation can ensure a time is booked in when most suitable for everyone involved.

This also enhances communication and in turn employee experience which ensures that the candidate is given a good impression of what the hiring company are about.

Pre-hiring Checks and Onboarding Once candidates are selected, pre-hire checks and company onboarding can be managed seamlessly with automation software. The data-safe process means that all information is already obtained, taking away the lengthy process of gathering candidate information.

What is Recruitment Automation Software?

Automation Software

Automated recruitment software is a digital tool that can elevate hiring procedures from advert outreach through to candidate onboarding. By automating tasks and workflows, companies can accelerate candidate placement and derive the screening information needed to make quick yet informed decisions.


Hiring automation is a great tool to incorporate within high-volume hiring as it allows large numbers of candidates to be dealt with rapidly. It also provides a brand-introducing process which allows candidates to get a better idea of what a company is about. This is essential to bringing individuals on board as 89% of people assess a brand or business before accepting a new role.


Automation, therefore, allows you to not only run streamlined hiring but also share all relevant information required so that candidates have everything they need to decide about whether they want to work for a company. This eliminates any timely question/answer period and ensures a higher rate of successful hires.


Within high-volume industries, such as security, hospitality, and warehousing, the other benefits of using hiring automation including the following:


  • Increase the quality of hire as candidates are likely to be more closely matched to your values and skill needs thanks to the automated screening process.
  • Enhanced candidate experience which not only improves your chances of securing top talent, but also makes for a happier workforce which is essential for achieving a productive company culture.
  • Efficient hiring which is based on skills and suitability. The automation allows for non-biased candidate placements and ensures that teams will be able to work together more cohesively.
  • Quicker onboarding to ensure that seasonal hikes are properly staffed.


How does Hiring Automation Improve Employee Experience?

Workers cheering and smiling

78% of candidates believe that the experience they receive during the recruitment process is indicative of how a company treats is employees. This highlight just how important it is to get the hiring process right if you want to secure top talent.

Automated hiring allows employee experience to be placed at the centre of everything, with the main purpose being to provide a streamlined and elevated hiring practice that represents the efficiency of the company.

Automated recruitment helps companies achieve a positive candidate experience in the following ways:

  • Simple to use application software which is catered to all skill levels and different devices.
  • Automated responses and updates to keep candidates informed. These can be adapted to the tone of voice which best suits your brand to ensure continuity from the very first stages of communication.
  • Workflow processing which allows screening, interview requests, and feedback to be shared in a timely manner.
  • Integrated information sharing to ensure candidates are given information about the company.
  • Data storage to allow for simple onboarding and to eliminate the need of asking for the same piece of information more than once. This makes companies look more professional and means the candidate has a stress-free experience.

Does your high-volume hiring strategy need to be elevated? Find out more about hiring automation in our e-book which can be exclusively downloaded here.

Smart Recruit Online

We offer an award-winning talent acquisition platform, that combines an ATS with a powerful job board multi-poster. Our platform helps you quickly find and hire the best talent online for less with a range of tools designed to help you run a successful recruitment campaign. We use extensive research and an understanding of human behaviour to keep our business and technology at the cutting edge.

Ready to Get Started?

We guarantee, you will not use any other service like ours. It’s that good!